Executive/Office Assistant

Schultz & Williams is seeking a full-time Executive/Office Assistant to work in our Philadelphia office. This position will be primarily in-office and will serve as link between internal departments and will be responsible for basic office management duties.

Requirements

• Bachelor’s degree completed or candidacy
• 1-3 years’ experience in a professional office setting

Specific Tasks

Provide staff support to firm Partner, Vice Presidents and several development consultants and associates. This may include:

• Aid in preparation of proposals and reports
• Handling phone calls, mail and email correspondence
• Meeting scheduling, calendar management and coordination of client project activities with appropriate staff
• Project support, including:
• • preparing meeting materials
  • conducting research
  • preparing compilations of study interviews and report appendices
  • preparing and proofing documents and presentations
• File contracts with appropriate state agencies
• Aid in maintaining accurate revenue projections

Provide General office administrative duties. This includes:

• Scanning and filing materials
• Updating sales/project management database
• General phone coverage for office
• Ordering and maintaining office supplies

Technical Competencies

• Microsoft 365 Suite
• Windows OS
• Outlook
• Zoom
• Adobe Acrobat DC

 Salary & Benefits

• Salary Range: $50,000 – $60,000
• Benefits Include: paid time off; paid holidays; medical, dental & vision insurance; health savings plan; employer contribution to 401(k).

S&W is committed to equitable practices in hiring and welcomes different backgrounds and perspectives to our team including age, race, ethnicity, gender identity and sexual orientation.

Apply here!